After BCBP reviews and signs a contract, the Department becomes the office of record, which means that the department is responsible for the ongoing management of the contract. Among other things, the department is responsible for:
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Maintaining the original contract (in accordance with the University records retention policy),
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Ensuring performance obligations are met,
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Managing deadlines,
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Managing budget,
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Invoicing and receiving payment (assistance can be sought with your Divisional Finance Lead),
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Obtaining necessary insurance documentation (if required by the contract) from Risk Services,
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Sending requests for contract extensions or renewals to the appropriate contracting office, and
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Keeping documents that might be needed for an audit or Public Records Act (PRA) request.