After BCBP reviews and signs a contract, the Department becomes the office of record, which means that the department is responsible for the ongoing management of the contract. Among other things, the department is responsible for:
- Maintaining the original contract (in accordance with the University records retention policy),
- Ensuring performance obligations are met,
- Managing deadlines,
- Managing budget,
- Invoicing and receiving payment (assistance can be sought with your Divisional Finance Lead),
- Obtaining necessary insurance documentation (if required by the contract) from Risk Services,
- Sending requests for contract extensions or renewals to the appropriate contracting office, and
- Keeping documents that might be needed for an audit or Public Records Act (PRA) request.