After BCBP reviews and signs a contract, the Department becomes the office of record, which means that the department is responsible for the ongoing management of the contract. Among other things, the department is responsible for:
- Maintaining the original contract (in accordance with the University records retention policy),
- Ensuring performance obligations are met,
- Managing deadlines,
- Managing budget,
- Invoicing and receiving payment (assistance can be sought with your Divisional Finance Lead),
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Attention Campus Partners: The University's Controller's Office requires all departments to invoice for sales & services in the approved Berkeley Financial System (BFS:AR). If you need assistance with getting set up, please contact nonstu_ar@berkeley.edu. You can also find additional information at the links below:
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- Obtaining necessary insurance documentation (if required by the contract) from Risk Services,
- Sending requests for contract extensions or renewals to the appropriate contracting office, and
- Keeping documents that might be needed for an audit or Public Records Act (PRA) request.