Responsibilities as Department of Record

After BCBP reviews and signs a contract, the Department becomes the office of record, which means that the department is responsible for the ongoing management of the contract.  Among other things, the department is responsible for:

  • Maintaining the original contract (in accordance with the University records retention policy),
  • Ensuring performance obligations are met,
  • Managing deadlines,
  • Managing budget,
  • Invoicing and receiving payment (assistance can be sought with your Divisional Finance Lead),
  • Obtaining necessary insurance documentation (if required by the contract) from Risk Services,
  • Sending requests for contract extensions or renewals to the appropriate contracting office, and
  • Keeping documents that might be needed for an audit or Public Records Act (PRA) request.