Business Contract Management System
IMPORTANT: Do not begin performance until you have a Fully Executed Agreement.
All units who are working with BCBP for their contracting needs must use the Business Contract Management System (BCMS) to submit their request. After having an initial discussion with your BCBP contact regarding your specific contracting needs, please log into BCMS (link is external) and submit a new project using Chrome (you can also use Firefox or Internet Explorer).
Here's a checklist of items you'll need to submit a contract:
- Scope of Work (see below)
- Payment and deliverable schedule
- Template contract if available
- Any previous agreements
The Project must be approved by a Departmental MSO or above (Approver). This approval represents the authority of the department to enter into the proposed agreement. This approval must be done electronically via BCMS (link is external). After the Requester or Preparer has created a Project, the Project will be assigned a unique number and a Coordinator will need to approve the Project. The Coordinator will receive an automatic notification through BCMS, but it is a good practice for you to let your Coordinator know directly. Once the Coordinator approves the Project, it will be placed in BCBP's Pending Requests queue.
Scope of work
A scope of work (SOW) mitigates ambiguity and sets expectations ahead of time for all parties and is a good reference point for times where there may be disagreement between the parties. A SOW includes detailed information describing the nature of the work to be performed such as:
- glossary (for all acronyms)
- problem statement (1-2 paragraphs)
- goals of the agreement
- objectives and deliverables (milestones, format, content)
- reporting and other administrative requirements (progress reports, meetings and the like)
- equipment / material supplies (who provides what and when)
- timeline with major milestones
Please view our BCBP Scope of Work Guide for more information.
If you are interested in attending an in-person, hands-on training session, please send an email to email@example.com (link sends e-mail).